Hiring Intake Form
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Calibration & Sourcing
Hiring Intake Form
Database Infrastructure Engineer · Recruiter × Hiring Manager Sync
Recruiter
Hiring Manager
Date
01
Team & Role Context
What is driving the need for this role?
Growth / Backfill / New Initiative
Team size today & planned growth
Where will this person contribute short-term?
What does success look like in the first 3–6 months?
When can they own significant project pieces?
On-call rotation or specific hours requirements?
02
Technical Deep-Dive
Top 3 critical tech stack components vs. nice-to-have
e.g. Rust vs. Go, ScyllaDB vs. Cassandra — calibration notes for first resume screening
Greenfield development vs. maintaining existing systems
Approximate % split
Current or anticipated technical challenges this hire must address
03
Candidate Profile
What separates a strong Senior Engineer from a Staff Engineer on your team?
Request a sync to review the leveling guide and align on role expectations
Common failure points — why recent candidates didn't reach offer stage
Team dynamics & soft skills that matter most
LinkedIn profile of current team member to use as sourcing prompt
Leveling flexibility — Senior vs. Staff depending on candidate strength?
04
Process & Logistics
Ideal timeline to fill this role
Remote / Hybrid / Onsite expectations
Interview process & interviewers involved
Compensation — listed level & any flexibility
Timeline for team to align on interview rubric & assignments
— PAGE 2 —
KW
Keywords for Sourcing
Add keywords gathered during calibration with the hiring manager. Click any tag to remove it.
Distributed Systems & Databases
+ Add
Languages
+ Add
Infrastructure Concepts
+ Add
Scale Indicators
+ Add
Additional / Nice-to-Have Keywords
+ Add
Boolean Search String (Draft)
Target Companies / Profiles
05
Sourcing Notes & Outreach Strategy
Channels to prioritize
Referral leads from hiring manager
Messaging angles & value props for outreach
Next steps & follow-up items